Construction Software Integrations — Xero, QuickBooks & More | EasyEstimate
Connect EasyEstimate to Xero, QuickBooks and other accounting software. Send invoices directly from your estimates. Built for UK builders and contractors.
Why Connect Your Estimating Software to Your Accounts?
If you’re a UK builder or contractor, you’re probably using one system to estimate jobs and another to manage your accounts. That means entering the same information twice — once when you create the invoice in your estimating software, and again when you type it into Xero or QuickBooks.
EasyEstimate’s accounting integrations eliminate that double entry. Create an estimate, win the job, generate an invoice, and send it to your accounting software in one click. The line items, amounts, VAT and customer details all transfer automatically.
How It Works
- Connect once — link your Xero or QuickBooks account from Company Details in EasyEstimate. It takes less than two minutes.
- Create invoices as normal — build your estimates, win jobs, and generate invoices from accepted work.
- Send to your accounts — click “Send to Xero” or “Send to QuickBooks” on any invoice. It arrives in your accounting software as a draft, ready to review and send to your client.
- Stay in sync — check invoice status without switching apps. See whether invoices are draft, sent or paid, all from within EasyEstimate.
Available Integrations
Xero Integration
Send invoices directly to Xero as drafts. Line items, VAT, customer details and due dates all transfer automatically. Learn more about Xero integration →
QuickBooks Integration
Push invoices into QuickBooks Online with one click. Contacts are matched or created automatically. Learn more about QuickBooks integration →
More Coming Soon
We’re adding integrations based on what our customers use most. Sage, FreeAgent and others are on the roadmap. Let us know what you need.
No More Double Entry
Every builder knows the pain of typing the same numbers into two different systems. You spend time carefully pricing a job in your estimating software, generate the invoice, and then have to re-enter everything line by line into your accounting package. It’s tedious, error-prone, and a waste of your time.
With EasyEstimate’s integrations, that manual step disappears entirely. Your invoice data flows directly from your estimate into your accounts — same line items, same amounts, same VAT treatment. If the job client already exists in Xero or QuickBooks, EasyEstimate finds them automatically. If not, it creates a new contact with their details.
Built for UK Construction
Unlike generic invoicing tools, EasyEstimate understands construction-specific needs:
- Staged invoicing — invoice a percentage of the job at each milestone, and each stage flows to your accounts
- VAT handling — CIS, reverse charge VAT and standard VAT are all handled correctly
- Job references — your job reference or project name carries through to your accounting software for easy matching
- Multi-line estimates — detailed breakdowns with materials, labour and profit margins are preserved as line items, not collapsed into a single amount
Getting Started
Connecting takes less than two minutes and doesn’t require any technical knowledge:
- Open Company Details in EasyEstimate
- Scroll to the Integrations section
- Click Connect next to Xero or QuickBooks
- Authorise EasyEstimate in your accounting software
- Start sending invoices
Accounting integrations are available on the Professional plan. You can try EasyEstimate free and upgrade when you’re ready to connect your accounts.
Related Resources
- Xero Integration for Construction — detailed guide to the Xero integration
- QuickBooks Integration for Construction — detailed guide to the QuickBooks integration
- Construction Invoicing Software — all EasyEstimate features including invoicing
- Construction Estimating Software — overview of the estimating platform
- Software Pricing — plans and pricing for EasyEstimate
Frequently Asked Questions
- Which accounting software does EasyEstimate integrate with?
- EasyEstimate currently integrates with Xero and QuickBooks Online. Both integrations allow you to send invoices directly from EasyEstimate into your accounting software as drafts, so you can review them before sending to clients.
- Do I need to re-enter invoice data in my accounting software?
- No. When you send an invoice from EasyEstimate to Xero or QuickBooks, all the line items, amounts, customer details and VAT calculations are transferred automatically. The invoice appears in your accounting software ready to review and send.
- Is the integration included in the free plan?
- Accounting integrations are available on our paid Professional plan. You can create estimates and invoices on the free plan, but connecting to Xero or QuickBooks requires a subscription.
- Can I sync invoice status back from Xero or QuickBooks?
- Yes. EasyEstimate can sync the status of invoices sent to Xero or QuickBooks, so you can see whether invoices are draft, sent, or paid — all from within EasyEstimate without switching between apps.
- How long does it take to set up the integration?
- Less than two minutes. Go to Company Details in EasyEstimate, click Connect next to Xero or QuickBooks, authorise the connection, and you're done. No technical setup required.
- Will EasyEstimate create customers in my accounting software?
- Yes. When you send an invoice, EasyEstimate searches for an existing contact in Xero or QuickBooks by email or name. If no match is found, it creates a new contact with the client's details from the job.
- Are more integrations planned?
- Yes. We're actively working on additional integrations based on customer feedback. If there's a tool you'd like us to connect to, get in touch and let us know.
Ready to Get Started?
Join thousands of UK builders using EasyEstimate to create professional estimates and grow their business.